How to maximize productivity with better information management

The key to staying ahead of the competition in any industry? Efficient and effective information management. Data is the lifeblood of modern businesses and those that master its management and learn how to leverage it to find actionable insights soon find themselves leading the pack. To this end, AI can be the ace up your sleeve this spring, especially in the form of an AI-powered knowledge base. Keep reading to learn why.

A better way to organize data

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While it may be a challenging trading environment for many businesses, AI is the answer for those looking to optimize productivity through better information management. It delivers the power of automation (with all its benefits) in a highly practical tool for business. AI knowledge bases are proving to be a boon for streamlining data organization. The old manual ways of storing and retrieving information were time-consuming and prone to error, but with an AI knowledge base a company can centralize their information and make it easy for employees or customers to access it as they require.

Machine learning algorithms, on the level of a chatbot business tool like Cody AI, are able to analyze the content and “understand” the context. That means you can ask Cody to suggest relevant tags and categories and use it to sort data automatically, sparing employees from such a tedious task and allowing them to focus on strategizing instead.

A more efficient way to share the knowledge

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The ability to share knowledge quickly and effectively can be a crucial competitive advantage that helps to maximize productivity and minimize errors. Cody’s advanced natural language processing (the same API as ChatGPT) and semantic search make it possible to interact with it as one would with an especially knowledgeable coworker. Ask for information, and the chatbot will respond with an articulate answer and the relevant supporting documentation.

This also makes it easy to bridge siloes between departments and branches. This can ensure sales and marketing teams stay aligned, for instance, or that staff are on the same page about best practices and company policy. Employees gain a vast repository of information at their fingertips, which can be explored with the ease of making a simple request.

More efficient knowledge-sharing has benefits across the board, from boosting employee training and performance to improving customer satisfaction and retention when used as a customer support tool. It also helps to support a collaborative work environment, and statistics from Frost and Sullivan show that effective workplace collaboration can boost business sales by 27%.

A tool to help you make smart decisions

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In a world driven by data, every decision can be an informed decision if access to relevant information is readily available. But you won’t need to manually sort through data to extract insights if you have an AI-powered knowledge base to do it for you, saving you untold hours and helping to ensure that you don’t miss a thing.

Cody AI can process large datasets and quickly identify trends, patterns and correlations that the human eye could miss, and it offers real-time analytics and predictive capabilities. That all helps you to make informed decisions that minimize risk and lead to greater productivity.

Research from McKinsey Global Institute has found that data-driven organizations are 23 times more likely to acquire new customers, six times more likely to retain them, and 19 times more likely to be profitable. That powerful advantage can be yours to leverage with a knowledge base chatbot to help you make sense of your data and extract value from it.

Enabling a future-ready business

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To be ready for the world of business that will define tomorrow, organizations need to modernize the way they process and manage data. Economic uncertainty lingers this spring and may be here for some time, yet opportunities abound for businesses that are moving forward and capitalizing on the value that new technologies offer.

The digital age is all about access to information, and by streamlining data organization, facilitating knowledge sharing and providing intelligent decision support, you can empower employees to access and leverage information more effectively. So why not see what Cody AI can do for your business with a free trial.

Author

Oriol Zertuche

Oriol Zertuche is the CEO of CODESM and Cody AI. As an engineering student from the University of Texas-Pan American, Oriol leveraged his expertise in technology and web development to establish renowned marketing firm CODESM. He later developed Cody AI, a smart AI assistant trained to support businesses and their team members. Oriol believes in delivering practical business solutions through innovative technology.

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